Donate Books, Manuscripts and Artifacts

Your donation of books, periodicals, manuscripts and artifacts enhances the Lloyd Library & Museum's collections. Growing our collections ensures unique and hard-to-find resources for immediate and future generations of researchers.

Books and Periodicals

The Lloyd Library accepts books and periodicals that it determines meets its mission and collection development priorities. In general, duplicate copies of published materials already in the Lloyd collection are not added, but they may be considered as donations to sell in the Lloyd Gift Shop. The Lloyd may decline materials based on their condition or the Library's space limitations. The Lloyd Library requires an inventory for all donations under consideration and may accept partial donations.

Manuscripts and Artifacts

The Lloyd Library accepts donations of unique historical records that it determines meets mission and collection development priorities. Ideally, donated records have been stored in a cool, dry, temperature-stable environment to minimize the presence of mold, insects and other contaminants that may pose a risk to Lloyd employees and other collections when introduced to its repository. The Lloyd may conduct an environmental assessment of materials and preview items prior to acceptance. The Lloyd Library requires an inventory for all donations under consideration and may accept partial collections.

Numerous types of materials are valuable to historians of science and researchers seeking data about scientific studies. The following guidelines represent the types of materials accepted from donors. Due to space restrictions and costs associated with processing, storing and providing access to materials, a maximum of 15 linear feet is accepted. Donors are encouraged to submit those parts of their collections for consideration that have the most unique and historically significant value. The Lloyd Library is developing a plan and storage medium for born-digital materials.

LLM strongly considers the following items for accession:

  • Awards and certificates (unframed)
  • Brochures and fliers
  • Correspondence
  • Diaries
  • Family History/Genealogical information
  • Grant applications (final document), funding notification and evaluation
  • Legal documents, expert testimony, lawsuits
  • Memoirs/reminiscences
  • Meeting minutes/reports
  • Photographs (with subjects and locations identified, ideally approximate date provided
  • Research notes
  • Scrapbooks/photo albums
  • Speeches/lectures (final draft only)
  • Subject files
  • Unpublished articles/essays

LLM does not accession the following items:

  • Contaminated materials with mold or other hazardous agents
  • Drafts of published works, unless there are unpublished sections or significant revisions
  • Electronic media, including but not limited to CD ROMs, DVDs, flash drives, portable hard drives, websites
  • Films, videos, audio tapes
  • Photocopies
  • Published articles, books, essays including those written by the donor*
  • Published minutes/reports, speeches/lectures

*Books and periodicals will be considered as a separate donation from manuscripts. If accepted, the published works will be cataloged and added to the Lloyd Library's book collection. The donor will be reflected in the library catalog record. The items will not be stored with the donor's manuscript collection.

Want to reduce collection size and speed up processing:

  • Remove hanging folders from boxes, leaving interior folders intact.
  • The Lloyd Library accepts monetary donations to hire contract workers to advance collection processing priority.

Steps to Donating Materials to the Library

  • Potential donors select materials that they consider the most significant.
  • Donors contact the Lloyd Library at (513) 721-3707 or, providing description, approximate size or number of materials and date range.
  • Lloyd Library schedules an appointment to discuss potential donation. During that conversation, details of required inventory will be outlined.
  • Prior to collection acceptance the Lloyd Library may preview the proposed collection.
  • Upon receipt of inventory, Lloyd Library will communicate to potential donor the decision of the Acquisitions Committee and solicit additional information that may be necessary for the deed of gift.
  • Lloyd Library sends for donor's signature two copies of Lloyd-signed deed of gift specifying accepted material. One copy is returned to Lloyd Library, the other retained by donors for their records.
  • Upon return of signed deed of gift from donor, Lloyd Library and donor arrange for collection delivery.